Level 2
Materials
When preparing a presentation it is essential to have sufficient support or background information.
To create even a 30 minute presentation, it is essential to have a thorough background knowledge of the subject and this comes only through reading relevant material.
Finding Materials
The first part of researching a subject for a presentation is to find relevant materials.
Useful tools:
- Internet search engines
- Local libraries
Internet search engines and local libraries are the best tool for finding background reading about a subject.
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Planning
In the planning phase the system is created on paper.
- Defining the proposed system
- Scope – setting the project boundaries
- Developing project plan – the what, when and who of the project
- Managing and monitoring the project plan – tracking and validation
Analysis
- Setting requirements - what are the tasks to make the system successful?
- Requirement analysis – create priorities and define them in a document.
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Generally, documentation is divided into two main areas.
- Process Documents guide the development, testing, maintenance and improvement of systems. They are used by managers, engineers, testers, and marketing professionals. These documents use technical terms and industry specific jargon.
- User Documents give customers the information they need to use the product. They are primarily teaching materials which include some technical explanation. They use everyday terms in place of technical jargon, making it easier for the novice or outsider to understand the system.
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What is design?
The design stage is when decisions of how a project will look are taken.
In documentation, the design phase is about deciding the following:
- What will the document cover?
- What format will the document take?
- How will the document look?
- In what order will information be presented?
The design stage must take into account the needs of the audience, in order to create something appropriate to their task.
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